Administrative Assistant (Part Time)

Location
Dartington, Totnes TQ9, UK
Contract
Start Date
ASAP
Salary
£18,583.50 - £20,980.46 per annum pro rata
Application Closes
December 1, 2021 11:59 pm

Administrative Assistant (Part Time)
Dartington, Devon
Grade: C1 – C3 (£18,583.50 – £20,980.46 per annum pro rata)
Hours: 16 hours per week

Are you a newly qualified business student looking for your first role or an experienced admin professional looking for a new exciting challenge?

If so, we are currently recruiting for a part-time Administrative Assistant to join us at Robins, our 10-bed residential & short-break home in Dartington. Robins is part of Lifeworks, which provides a wide range of programmes and services to support children and young adults with learning disabilities.

Reporting directly to the Business Support & Training Co-ordinator, in addition to supporting the management team (Registered Manager and Deputy Manager) and Team Leaders, your role involves the delivery of administration and quality assurance activities to meet statutory and regulatory (Ofsted) requirements. Responsibilities include:
• General administrative support
• First point of contact for external and internal customers (parents, Social Workers, Local Authority Commissioning teams, contractors, suppliers and trainers)
• Preparing agendas and taking minutes at meetings
• Basic financial administrative tasks (monitoring petty cash, procuring goods and services)
• Supporting with quality assurance, compliance and audit management reporting processes

Interested? If so, you will need to:
• Be working towards/possess a Level 3 Diploma in Business Administration (or equivalent) or have relevant administrative experience in a busy environment such as a regulated setting (care home, children’s home, healthcare or education setting)
• Have GCSEs (or equivalent) at grade C or above in Maths and English are essential
• Be highly organised and methodical in your approach to tasks
• Possess a good working knowledge of Microsoft Word, Excel (basic inputting, creating charts) and Outlook
• Be friendly and approachable with a can-do attitude and a willingness to muck in and support
• Work in a confidential and sensitive manner but also bring your sense of humour and determination to get things done
• Plenty of enthusiasm, initiative and great problem-solving skills.

Please be aware that the Admin office is on the first floor and there is a lift. However, the role involves frequently receiving visitors, taking deliveries, escorting contractors and service engineers around the building, and delivering messages to staff in and around the home. It is essential therefore that you have a good level of mobility in order to support with all of these tasks.

Benefits

We are a well-established Charity that provides an excellent range of staff benefits:

•             28 days’ annual leave (including bank holidays), increasing with service

•             Annual Incremental pay rises (within grade)

•             Pension and Life Assurance (T&C’s apply)

•             Employee Assistance Scheme

•             Retail/High Street shopping discounts (Eden Red)

•             Fully funded Enhanced DBS & Update Service

•             Refer a Friend bonus scheme (T&C’s apply)

•             Comprehensive induction & training programs

Lifeworks is committed to safeguarding and promoting the welfare of young people and we expect all staff to share this commitment. For this post, pre-employment checks will be carried out, references will be sought and successful candidates will need to undertake an enhanced DBS check. As a Disability Confident Employer, we are committed to encouraging applications from applicants who declare they have a disability, provided they meet the minimum job criteria as specified in the person specification and this advert, by offering a guaranteed interview.

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